Privacy policy
We, in Everbest Overseas Employment Inc. (“Everbest”), value and respect the privacy as well as the security and protection of our customers’ personal data including the personal data of our partners and employees.
This Policy sets out to inform our applicants and other owners of personal data of our adherence to the privacy principle of: transparency, legitimate purpose, and proportionality, and such other relevant requirements in the collection, processing, storage, transmission and retention of personal data as required by applicable privacy laws that specifically include the Philippine Data Privacy Act of 2012 (“DPA”), and its implementing rules and regulations (“DPA IRR”).
We may update this Privacy Policy to reflect needed changes in our policy to comply with the law. In such cases, we encourage you to check for updates on our Privacy Policy.
I. THE PERSONAL INFORMATION WE COLLECT
Personal Data we collect may either be Personal Information (PI) and/or Sensitive Personal Information (SPI):
Personal Information (PI) is any information from which the identity of an individual can be reasonably and directly ascertained, or when put together with other information would directly and certainly identify an individual, such as: name, date and place of birth, specimen signature or biometrics (fingerprint, face recognition, palm print, etc.), photo, present and permanent address, source of fund or income, name of employer or the nature or self-employment or business, contact details such as personal telephone number, personal mobile number and personal email address, mother’s maiden name.
Sensitive Personal Information (SPI) is any information that falls under the category of personal information with higher security impact as described in applicable privacy law. This information includes but not limited to: marital status, government issued numbers peculiar to an individual (ex. SS, GSIS, UMID, etc.) information on IDs issued by private companies that are duly registered with the Securities and Exchange Commission.
II. METHOD AND TIMING OF COLLECTING PERSONAL INFORMATION
We collect your Personal Data when you:
register your information on our eBiodata;
visit our office and fill-up our hard-copy biodata;
disclose your personal information through phone calls, emails, SMS or verbal communication with our authorized representatives; and,
provide us with supporting documents to verify your information and/or credentials.
III. PURPOSES OF COLLECTED PERSONAL INFORMATION
We collect your Personal Data, without limiting the generality of the purpose, to (a) facilitate your application for job interview/s, and/or (b) process your deployment abroad such as, but not limited to, visa application, flight booking, among others.
We collect your Personal Data to the extent necessary to facilitate your job application. Before we use or process your Personal Data for any other purpose, we will ask for your consent.
IV. STORAGE AND TRANSMISSION OF PERSONAL INFORMATION
We ensure the presence of reasonable and appropriate physical, technical and organizational privacy and security measures to protect against any threat to the confidentiality, availability and integrity in the processing of your Personal Data.
V. THIRD PARTY TRANSFER
We provide your information to our accredited third parties, such as but, not limited to: broker/s and company/ies outside of the Philippines, who we engage with to support our business and are likewise bound by obligations to keep your Personal Data confidential and to use them only for purposes for which we disclose it to them.
In relation to the disclosure of and release of your Personal and/or Non-Personal Information, you hereby consent that your Personal and/or Non-Personal Information may be collected, deposited, kept, transferred, processed, or otherwise dealt with in another jurisdiction which may be outside of the Philippine jurisdiction where Everbest and its third party partners may maintain their facilities and resources.
VI. RETENTION PERIOD
We will keep a copy of your eBiodata submission for 5 years in adherence with the laws and regulations. While for successful applicants who we are able to deploy abroad, we will keep a copy of your physical documents such as, but not limited to: hard-copy biodata, passport copy, diploma copy, birth certificate copy, for 5 years after you have finished your contract with your employer. Your Personal Data will be destroyed in irretrievable and unusable form in adherence with our physical and/or technical information security measures when retention is no longer required with respect to existing laws, rules or regulation.
VII. RIGHTS OF DATA SUBJECT
We value and respect your rights afforded to you in terms of the privacy of your Personal Data under the Data Privacy Act of 2012.
This privacy notice is part of our demonstration of keeping your right to be informed that we collect, process, use and share your information. With regard to your right to access, we can provide you the Personal Data you have entrusted us, provided that such information is not deemed confidential by Everbest, or that your request for Personal Data is reasonable and with lawful reason.
You have the right to suspend, withdraw, or order the blocking, removal, or destruction of your Personal Data in our processing systems upon discovery and substantial proof that your Personal Data is no longer necessary for the purpose or purposes for which it was collected, and for such other cases provided in the Data Privacy Act of 2012. We will mark your account in our database as “inactive “or “deactivated” but will have to retain your account information in our systems.
When you feel that the Personal Data we hold about you is not complete or updated, you may submit another copy of your eBiodata or you may visit our office to submit physical copies of the document/s you wish to update.
Should you feel that there has been mishandling or misuse of your Personal Data, or that any of your privacy rights have been violated, you may email us at admin@everbestagency.com.
Last updated: April 25 2022